Free tool
Potluck sign-up sheet maker
Say how many households are coming and what you’re covering, and get a sign-up sheet with every dish the table needs: sides, desserts, drinks, even the ice. Rename any line, then print it or copy it into a group chat. Free and no sign-up; it’s kept in this browser.
1. Your potluck
2. The sign-up sheet
Rename any line (“Green chile mac and cheese” beats “Hot side”), add one with + Add a line, or take one away with ×.
Put the sign-up on the invite instead
In letsparty, the sign-up sheet is part of the invitation. List what you’re covering, add the dishes you need and how many of each, and guests pick theirs when they RSVP. Each line counts down until it’s covered, so you don’t get six potato salads, and the party page shows who’s bringing what.
How to run a potluck sign-up
- Decide what you’re covering first, usually the main dish or the drinks, and put it at the top.
- List a line for each dish, not one open “Sides” box. A line is a promise; a box is a suggestion.
- Ask for the details that matter on the day: what the dish is, whether it needs the oven or an outlet, and what’s in it for anyone with allergies.
- Check it a week before and ask someone directly for anything still open.
- On the day, label the dishes, keep hot food hot and cold food cold, and have containers ready for leftovers.
The whole guide, from what to list to food safety: potluck sign-up sheet: what to list, how many of each, and filling the gaps. For the main dish, the food calculator does the math.
Questions
How many dishes should I ask for?
About one dish per household. Ask each cook to make enough for about half the crowd, not all of it: with a dozen dishes on the table, nobody takes a full portion of each.
What should the host provide?
Most hosts cover the main dish, the drinks or both, because they’re the hardest to split up and the easiest to run short on. Put what you’re covering at the top of the sheet so nobody brings a second turkey.
What if nobody signs up for something?
Check the sheet about a week before. Ask one person directly (“Could you bring a salad?”), offer an easy version (store-bought counts), or fill the gap yourself a few days out.
Is this saved anywhere?
Only in this browser, on this device. Nothing is sent to letsparty or anyone else. Print it or copy it as text to keep a copy, and use Start over to clear it.